Front and Center
at EPUAP 2026.
Put your brand front and center at EPUAP 2026 by securing your place in the heart of the action. With catering, networking spaces, and poster sessions all centered around the exhibition area, your booth will be at the core of attendee activity.
Showcase Innovative Solutions
+600 Expected Attendees
+30 Countries Represented
Exhibition Space and Pricing
Choose from a range of booth sizes to fit your needs, all equipped with essential furnishings to create an engaging setup.
4 sqm: €2,800
6 sqm: €4,200
9 sqm: €6,300
12 sqm: €8,250
16 sqm: €10,850
Included in Your Booking
- Exhibition space (floor space + a table and two chairs only: no shell scheme, carpet or other furnishings)
- Acknowledgement as an exhibitor in the programme with logo and company information
- Company information on the conference website
- One conference bag with the programme
- Participant list before the start of the conference
- Security and technical supervision
- Two exhibitor badges up to 9 sq. m., one more badge for each additional 3 sq. m.
STAND BUILDING For stand building, shell scheme requests, rental of furniture and graphic designs, we are working together with WS-EXPO Group.
For any inquieries, please reach out to: Paul Franzén paul.franzen@wsexpogroup.fi
LOGISTICS
Please note packages CANNOT be sent directly to the conference venue (Finlandia hall does not accept any packages). For anything related to logistics and transport of packages, we are working together with Suomen Event Logistics.
For any inquieries, please reach out to: David Palomo david@suomeneventlogistics.com
Registration
The maximum number of extra exhibitor badges you can register on top of what is already included in your package is 2. To register industry participants, please download the registration form and send it to office@epuap.org.
EPUAP 2026 Venue and Exhibition Area
Royal Dublin Society
The exhibition will be placed in Hall 4 (Industries Hall). Hall 4 is a gorgeous Tudor building with stone walls, exposed wooden roof trusses and cream coloured pillars. It is located adjacent to the Anglesea Road entrance of the RDS and is surrounded by the green areas of the Band Lawn and Ring Two.
- Central to Conference Activities: All catering, including coffee breaks and lunches, will be held in the exhibition area.
- Networking Opportunities: Dedicated spaces for attendee interaction are spread throughout the exhibition area.
Fill out the booking form
Send the form via email to
office@epuap.org
You are now ready to join EPUAP 2026
Front and Center
at EPUAP 2026.
For ordering a shell scheme, electricity sockets, carpet and/or graphics, companies can contact a local exhibition company EPUAP is cooperating with this year.Â
Please send a filled out shell scheme booking form to the contact person below.
Exact Exhibitions
David Loughlin: davidl@exactexhibitions.co.uk
You can book furniture for your exhibition space here:
https://www.xpectfurniture.co.uk/epuap-2023/
For ordering screens or other AV equipment, please contact the venue.
Deanna Wilkinson: deanna.wilkinson@armouries.org.uk
Set-up date and times: 12 September | 08:00-17:30
Dismantling date and times: 15 September | by 17:30
Additional hours beyond this is £275.00+VAT per hour or part there of for New Dock Hall. The latest time for leaving the exhibition hall is 22:00.
For the exhibition builders entering the exhibition hall, the venue requires all of their H&S documents.
- Health & Safety Policy
- Public Liability Insurance Certificate
- Risk Assessment
- Method Statement
- Floor plan
- PAT Test Certificates
- All other mandatory certificates relevant to equipment or services being provided
- All electric items must be PAT tested with stickers to show testing dates
Venue contact:Â Deanna Wilkinson |Â 0113 220 1990Â | deanna.wilkinson@armouries.org.ukÂ
Please ensure labels for boxes are labelled with the following information:
FAO – EPUAP Annual Meeting and 12.09.23
Event Organiser – Deanna Wilkinson
STAND NAME & NUMBER: (please ensure details are correctly given)
Room Name –New Dock Hall
Royal Armouries Conference and Events
Armouries Drive
Leeds, United Kingdom
LS10 1LT
Anything that does not follow the above layout cannot be guaranteed to make it to the event.
Nothing to be delivered more than 2 days before the event and if not collected by 2 days after the event, the venue will dispose of the boxes.
Venue contact: Deanna Wilkinson |Â 0113 220 1990Â | deanna.wilkinson@armouries.org.ukÂ
Symposia/workshops information: 30 June, 2023
~ Please provide: Title | Description | Speaker(s) + affiliations | Chair (if any) + affiliations
Shell scheme order: 31 July, 2023
Furniture order: 5 September, 2023
Booth design: Send your design to bara@codan-consulting.com by 31 July, 2023. Your design must be approved by the EPUAP Business Office.
Registration deadline: 1 August, 2023
Exhibition builders documents: 15 August, 2023
You might need to apply to import goods temporarily to the UK. For more information, click HERE.
Find out if relief is available for goods using Temporary Admission and if your goods require you to be established inside or outside the UK.
MORE INFORMATION
Goods for exhibitions or sale:
Full relief can be given when these goods are:
- exhibited or used at a public event (not purely organised for commercial sale)
- delivered by the owner for inspection to a person in the UK, who has the right to purchase them after inspection
- works of art, collectors’ items or antiques imported for an exhibition, with a view to possible sale
You can be established in the UK to declare goods to this relief.
Exhibition builders will have access to the back of New Dock Hall – Loading bay (exhibition hall). As the space is limited, it is not possible to park there with trucks for an extended period of time.
It is recommended to use Citipark Leeds Dock.
Height restrictions: 2.1 m
Visit Citipark website for more information on parking close to the venue: citipark.co.uk