All presentations must be prepared and delivered in English.
All presenters are asked to respect the duration of their presentations:
- 10 minutes (including discussion) for Free paper session presentations (if not informed otherwise)
- 20-25 minutes for Key session presentations (if not informed otherwise)
Basic rules: Research must be promoted in the scientific sessions and not a product. No brand or product can be mentioned in Free paper sessions. The power point presentations will be checked and brand/company logos can be removed before the conference.
Make sure you use free available pictures in your presentation or have the consent to use pictures.
Presentations upload:
- All presentations (ppt, pptx or pdf formats) must be uploaded through the Conftool conference platform prior to the conference.
Deadline for the submission of presentation is Friday September 4th 23:59. - How to upload your presentation through Conftool:
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- please log in to your account here, and go to “Your submissions”. (This option is available for all contributions accepted as oral presentations.)
- Select the option “Final upload” and upload your presentation. The possible formats are ppt, pptx or pdf.
- Please inform us if any problems occur during the process. If the presentation is not uploaded before the conference in due time, the presenter will not be allowed to speak.
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- Mandatory COI disclosure:
All oral presenters should include a COI slide (to be downloaded here) as the first or the second slide in their presentation.
We also need the presenters to send us their signed COI disclosure form (to be downloaded here). The presenters will not be allowed to present if this disclosure is not made. Technical requirements:
Slide format:- MS PowerPoint, landscape format
- 16:9 HD presentations, 1080p
- Films embedded videos in power point for optimal compatibility (do not forget to embeb your fonts and to bring your video files separately, as a back up solution)
- The use of personal laptops for presentation is not allowed.
The poster presentations are scheduled as follows:
- ALL POSTER PRESENTATIONS: Wednesday 9th September, 12:45 – 13:30
- FLASH PRESENTATIONS OF SHORT LISTED POSTERS 1: Wednesday 9th September (13:30-14:30), EPUAP Forum space
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FLASH PRESENTATIONS OF SHORT LISTED POSTERS 2: Thursday 10th September (13:30-14:30), EPUAP Forum space
Please note that Wednesday’s timeslot is dedicated to free tours within the poster area. We kindly ask presenters to stand by their posters during this time to speak with delegates and EPUAP Scientific Committee members, and to present their work to them. Additionally, we encourage presenters to be at their posters during coffee and lunch breaks on the other days when available, as many attendees will be exploring the exhibition outside of the official poster sessions.
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All presenters must bring their printed paper poster to the venue.
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The measurements should be approximately A0 Portrait (841mm width x 1188mm height). The poster should be easily readable from a distance of 2 meters. The poster boards at the conference venue are 1m large and 2m high.
- Use of brand names: Research must be promoted and not a brand or product. Printed posters must be free of commercial logos and product names.
Flash Poster Presentations
Schedule will be announced by mid July.
Selected authors will have a 2-minute timeslot to present their poster on a digital screen in the EPUAP Forum space, located within the exhibition hall. Flash poster presenters must upload their poster in PDF format via the ConfTool platform prior to the conference. Please follow the guidelines below to complete your submission. Submission Deadline: September 1, 2026 23:59.
Presenters of flash poster presentations are also required to bring a printed paper poster to the venue. While the digital version will be used exclusively during your 2-minute presentation, your physical poster will be displayed on a designated poster board for the entire duration of the conference.
Upload of posters pdf (for Flash poster presenters):
- How to upload your poster pdf through Conftool:
- please log in to your account here, and go to “Your submissions”.
- Select the option “Final upload” and upload your poster pdf.
- Please inform us if any problems occur during the process. If the poster is not uploaded before the conference in due time, the presenter will not be allowed to speak.
Further instructions:
- All posters should include title, name of authors, institution, city and country.
- The language of the poster should be English.
- Each poster has a specific number, therefore please make sure to mount your poster on the poster board with the corresponding number. The posters overview will be available in the poster area.
- The poster area is located in the Exhibition hall.
- Velcro tape will be provided by the organizers.
- Posters should be mounted during the pre-registration on Tuesday, September 8, between 15:00 and 18:00 or on Wednesday, September 9, 07:30 – 09:00.
- Posters should be removed on Friday September 11 right after the closing of the conference (by 14:00). Please note that all posters not dismantled till 14:00 on September 11th, will be removed and disposed by the congress staff.
The chairs of the sessions hold a key position in making the programme run as smoothly as possible. These guidelines are to help you before, during and after the session you are chairing.
- Please arrive in the room of your session at least 10 minutes before it starts, get to know the speakers and discuss briefly the session outline with them in order to make them feel comfortable, spot language barrier issues and early career speakers who might need support.
- Session chairs must stay in the meeting room for the whole session with no exceptions.
- 1 student assistant will be present in the room, preparing name signs, water etc. and making sure that all presentations of the sessions are uploaded.
- Technicians will make sure in advance that all devices and audio equipment operate as planned.
- Please prepare some possible questions for the presenters in case no one from the audience will ask a question.
- Discussion: Take charge of the discussion period. Recognize questions from the audience and allow each person who would like to do so to participate in the discussion. Ask the participant to introduce herself/himself and to speak slowly into the microphone.
- Session chair should spot and comment points that are not in line with the society’s rules and guidelines and identify this issue (ex. clear promotion of a brand or product in a scientific session).
- Please do not exceed the time assigned for the session. The programme is very tight, and it is important to avoid delays. Please remind the speaker if he is exceeding his presentation time slot.
- If a presentation cannot be given or if a presenter does not appear (no-show), please stick to the original programme and fill out the remaining time with questions or start a discussion.